You are working with Gmail or G Suite and you need users in your organization to share new contacts with their colleagues, in the same way that they share Google Docs or Calendars.
Open Gmail Contacts. If Google sends you to the Material Design version (which has a thick blue banner), click 'Go to the old version' in the right menu.
Sync Contacts from iCloud to Gmail Manually. This section will show you the step by step to manually sync your iCloud contacts to your Gmail. Let us follow the steps: Step 1. Access iCloud Contacts. The first step is for you to visit www.icloud.com from your PC/Mac. Use your Apple ID and password to log into iCloud. Then click on. This method, using Shared Contacts for Gmail plugin is the most popular and easy one, since it allows to: Share multiple address books (or contact labels) with other co-workers or other Gmail users.
Here are the different ways to do it efficiently:
The simplest way: Share Google Contacts Groups (a.k.a “Contact Labels” or “Address Books”)
The best practice is to organize your contacts into labels in Google Contacts Manager and share them using the Shared Contacts for Gmail Extension for Chrome. If you are not using Chrome as a browser, you can install their web application to share Google Contacts.
Step 1: Make sure you have contact groups
In Google Contacts, you have the possibility to organize your contacts into groups. They are called “Contact Labels” in Google Contacts interface. A Contact can belong to several labels.
Create one label for each category of contacts (such as, “Clients”, “Suppliers”, “Internal”, “Private” and so on).
Add the appropriate label(s) to your contacts.
Once the contacts you want to share are in a label, you’re all set to share this group with whomever you want!
Step 2 : Share your Google Contacts
To share a Google contact group (or contact label) with other G Suite or Gmail users, simply follow these steps :
- Make sure you have installed Shared Contacts for Gmail Chrome Extension (if you have Chrome) or Shared Contacts for Gmail web app for other browsers.
- Go to Google Contacts.
- Click on the Share icon next to the label to open the sharing settings.
- Select users or users groups you want to share this contact group with (the same way you add recipients of an email).
- Click on “Share”.
- Define the permissions (View Only / Can Edit / Can Delete / Can Share / Is Owner).
- You are all set! In a few seconds, the users will now see the shared label in their Google Contacts and in their Android phones.
- If they have at least “Can Edit” permission, they will also be able to update the shared contacts or add new ones in the label.
The tedious way: import/export csv files
Create Excel files with the contact information you want to be included. You can then export this as a CSV file and send this CSV file with your colleagues who can then upload the CSV file into their own personal Google Contacts manager.
The main drawback with this solution is that contacts will never be up-to-date in real-time.
The business way: Use a CRM
There are many of these on the market, such as Zoho CRM or Nimble. All of these are good if you’ve got a large sales/marketing team working in collaboration with each other.
For a FREE TRIAL of Zoho CRM, click on the icon below:The limited way: Contacts Delegation
The Google Contacts Delegation Feature allows you to let another Google user to access all your contacts.
How does it work?
- Open Google Contacts
- Click on “Delegate Access”
- Select the account to whom you wish to give access
- This person will then access to all your contacts
- Note #1: the delegated user will not have access to your labels (contact groups)
- Note #2: The delegated user will not be able to access the shared contacts on their mobile, in Gmail autocomplete or in the contacts search bar.
Android has a cool link contacts feature that usually gets ignored as it does most of its job automatically. The link contacts feature allows you to merge multiple numbers or contact information of a person under a single contact name to avoid clutter and offer quick access. For example, you can link the phone number, email address, WhatsApp, and Facebook account of your friend under a single contact name.
By default, your Android phone automatically links other information like Gmail address or WhatsApp account with the contact number if possible. So in most cases, you don’t have to manually link contacts on Android. However, sometimes your phone may not be able to link a contact’s information if the number is not connected to the other service; such as Gmail. Furthermore, you might also like to manually link a contact if a contact has more than one number.
If you are ready to link contacts in Gmail to decrease the clutter, then keep reading and I’ll show how to both link and unlink contacts on Android.
How to link contacts on Android
Google Contacts Gmail
As long as you have an Android phone running Android 4.4 KitKat or above, you should be able to use the link contacts feature on your phone. Here’s how to use it:
Open up the “Contacts” app on your phone. You can also open the “Phone” app, but make sure you move to the list of contacts section.
Now tap on the contact you like to link to open its details, and then tap on the menu button at the top-right corner and select “Link” from it. If the contact already has another linked contact, then the button will say “View linked contacts” instead.
Your list of contacts will open up along with a suggestions list that matches the name of the selected contact. Just scroll and tap on the contact you want to link and it will be linked.
If you want to link another contact to this contact, tap the menu button again and select “View linked contacts” from it. Afterward, tap on the “ADD” button to add another contact.
How to unlike contacts on Android
If for some reason wrong contacts have been linked, you can easily unlink them from the contacts app.
My Google Contacts List
Tap on the contact to open its details and then tap on the main menu at the top-right corner and select “View linked contacts”.
Now tap on the “Unlink” button and all the contacts will be unlinked. Depending on your phone manufacturer and Android version, it might be possible to unlink an individual contact instead of unlinking them all at once.
Wrapping up
I personally utilize this feature to link my contacts who own more than one number. This makes it easier to search them and tap on one of their numbers I want to call. However, I am sure it can be used for other purposes as well. For example, you can also link contact numbers of different employees of a service provider under a single name. Do let us know in the comments how you’ll be using this feature on your Android phone.
How To Link Contacts With Gmail In Iphone